Housing Society Management System

Project Domain / Category

Web Application

Abstract / Introduction

A Housing Society Management System (HSMS) is a software application designed to automate and streamline the day-to-day administration of a residential community. It is used by managing committees, residents, staff, and vendors to handle operations ranging from financial management and communication to security and facility booking.

Functional Requirements:

        Member and property management

        Member registration: Allow administrators to add new residents, including personal details, unit numbers, and ownership status (owner or tenant).

        Member directory: Maintain a searchable database of all residents with contact information, family details, and vehicle information.

        Ownership and tenancy tracking: Keep a record of flat and plot ownership, along with the history of sales and transfers.

        Unit management: Manage details of each unit, including its type (apartment, villa, plot), floor, and associated charges.

        Financial management and billing

        Automated billing: Generate and send recurring maintenance and utility bills automatically to residents via email, SMS, or app notifications.

        Online payments: Provide a secure payment gateway for residents to pay bills and fees using various methods (e.g., credit/debit card, net banking). No need to implement real-payment method. Use dummy number.

        Expense tracking: Record and categorize all society expenditures, such as staff salaries, repairs, and administrative costs.

        Accounting and reports: Maintain proper financial accounts and generate transparent reports, such as balance sheets, income/expense reports, and defaulter lists.

        Communication and collaboration

        Notice board: Publish important announcements, meeting schedules, and updates for all residents to see in real-time.

        Complaint and suggestion box: Provide a system for residents to submit, track, and receive updates on maintenance requests and complaints.

        Emergency alerts (SOS): Implement a feature for residents to trigger an immediate alert to security personnel or designated emergency contacts.

        Polling: Enable online voting for important society matters or committee elections to boost resident participation.

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